Job Description

Facility Manager

Job Type: Full-Time - Temporary 5+ Month Contract

Location: Dallas, TX

Compensation/Salary: $84,000-$94,000

Authorization Status: Must be Authorized to Work in the U.S.

Clearance Requirements: Must be eligible to pass and maintain a Moderate Risk Public Trust Background Check (HSPD-12) and have a clean driving record with MVR.

About Aleto

Aleto specializes in federal property management, space planning, and facility management. Aleto primarily supports federal government agencies to create realty solutions, provide facility and space planning support services, and enhance strategic communications.

We are looking to hire motivated people who are excited to grow with us. You'll have the potential to help improve processes and help identify solutions for our government, supporting the organizations that serve American citizens across the country. We offer the opportunity to work directly with clients to have a real impact on the day-to-day operations of federal agencies.

We are a growing company that stands firm on our core values: Accountability, Ingenuity, Reliability, Service, and Stewardship. This is what sets us apart from our competitors.

Our Mission, Vision, and Purpose

Aleto aspires to be the trusted advisor to senior executives for federal leasing and facilities operations decision-making.

Aleto is committed to helping federal agencies improve their workspaces.

Our purpose is to enhance workplaces with our innovations, while maintaining trust with dependable, responsible and high-quality service.

We work hand-in-hand with our partners, from start to finish, to ensure we're identifying and delivering the best solutions based on their business needs.

We offer paid vacation, sick time, paid federal holidays, parental leave, full medical/dental/vision, and a 401(k).

Aleto is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, or any other characteristic protected by federal, state or local laws.

What We Are Looking For

Aleto Inc. is seeking to hire a Facility Manager with expertise in facilities management, government property administration, and federal records management to support our federal client. This position involves the execution of critical functions across facilities operations and comprehensive records lifecycle management per federal regulations and agency-specific requirements.

Interview Process

If you are selected for an interview, Aleto will contact you by email to arrange an interview via an online platform, such as Microsoft Teams, or by telephone. The entire interview process can average around 3 weeks from the time you are initially contacted for an interview. After all candidates are interviewed, Aleto will notify you of your application status.

If an offer is extended, the start date is determined based on factors such as availability and the amount of time it takes for the government background clearance process (depending on the client).

Facility Manager - Essential Job Duties

Duties include the following. Other duties may be assigned.

Facilities and Government Property

• Manage logistics for parking allocation, signage, and stakeholder communication.
• Assist in the implementation and documentation of safety, emergency preparedness, and evacuation plans.
• Coordinate on-site and virtual meetings, ensuring proper room setup and technology support.
• Escort vendors, contractors, and ensure compliance with access control procedures.
• Support the issuance of HHS ID Badges (PIV Cards) and fingerprinting services.
• Maintain inventory and usage logs for government vehicles.
• Track and control physical keys and support facility security protocols.
• Complete monthly fleet and key control reporting.
• Proper coordination and readiness of meetings and parking logistics.

Records Management

• File Plan Development and Process Improvement
• Develop a File Plan procedure tailored to the client's specific program operations, client requirements, and office location.
• Create and maintain an overview dashboard for managing and maintaining records.
• Identify and resolve inconsistencies in records classification or retention.
• Ensure all Program records are covered by the file plan and aligned with NARA and client schedules.
• Maintenance of Records Inventory
• Perform annual inventories of hardcopy and digital records across file rooms, share drives, and storage systems.
• Ensure compliance with NARA standards and client retention schedules.
• Coordinate reviews with on-site POCs, Quality Managers, and ARLOs.
• Receiving, Processing, and Storage of Records
• Coordinate intake and processing of digital and analog records.
• Apply accurate indexing, scanning, digitization, and filing practices.
• Use client systems (e.g., ECMS, Documentum, SharePoint) to manage and validate record data.
• Retrieval of Records
• Process record retrieval requests from client staff within required timelines.
• Maintain check-out logs and ensure timely return or follow-up of borrowed files.
• Digitize and deliver requested records securely and in accordance with policy.
• Record Disposition (Destruction or Transfer)
• Organize and execute file room cleanups and record disposition activities.
• Prepare records for destruction or transfer per retention schedules.
• Complete SF-135 forms and manifests for FRC submissions and provide them to ARLOs and POCs.
• Overview Dashboard
• Maintain a centralized dashboard summarizing records management activities.
• Report issues, volumes, and compliance progress monthly.
• Respond to feedback and ensure dashboard accuracy and timeliness.

Qualifications/Capabilities/Software Knowledge

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Qualifications/Education/Experience:

• Associate degree in Business Administration, Information Management, Logistics, or a related field or equivalent professional experience.
• Minimum 5 years of professional experience in facilities and records management, particularly within a federal or a highly regulated environment.
• Demonstrated experience in federal property and facility operations.

Technological Skills:

• Proficiency in Microsoft Office Suite, SharePoint, Excel, and government database systems.
• Strong understanding of NARA guidelines and federal records lifecycle management.
• Familiarity with record management tools (e.g., Alfresco, FileNet, Documentum, ECMS).

Required Knowledge and Skills:

• Excellent organizational, written, and verbal communication skills.
• Ability to lead efforts independently, prioritize work effectively, and meet strict deadlines.
• Strong interpersonal skills with the ability to coordinate with multiple stakeholders (Client Staff, ARLOs, POCs, COR, contractors).

Other:

• Background check and Public Trust Clearance is required. Current or previous HHS Public Trust is a plus.
• Performance Standards Include:
• Accurate and timely database entries, reporting, and mail processing.
• Full compliance with safety protocols and document retention requirements.
• Proper coordination and readiness of meetings and parking logistics.
• Internal/external requests are completed and addressed in accordance with stated deadlines.
• Highest level of integrity managing confidential information
• Provide additional facilities support as needed to include maintaining government vehicles (logging mileage and tracking usage), mail processing, document scanning, filing, and database entry.

Aleto's Employee Expectations/Responsibilities

• Compliance with all Aleto processes, standards, and guidelines including the utilization of the employee and intranet platforms to stay up to date on company news and events, submitting expense

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