Job Description

Student Records Manager

Calvary Chapel Costa Mesa (CCCM) is a Jesus Formed Community on Mission. Community, Formation and Mission are the three main ways that we believe we are to live out our discipleship to Jesus. Through Gospel teaching, training, and resources, God's people are enabled to take their discipleship into their own hands by living out the listening, serving and helping posture of Jesus in our church community.

Calvary Chapel Schools (CCS) was established to meet the educational, social, and spiritual needs of the children of Calvary Chapel of Costa Mesa. CCS is a ministry of CCCM, building up Christian leaders in mind, body, and soul through Biblical truth, character development, and strong academic pursuits, enabling students to serve and enjoy Christ and their community.

Position Responsibilities:

• Agree with and live out the vision and values of CCCM as outlined in the Statement of Faith and our Code of Conduct.
• Be an example to those who you come in contact and serve with by exuding the love of Christ.
• Understand that it is a privilege to serve the Lord in vocational ministry and that those who serve God on staff at CCCM are expected to embrace a high biblical, Christ-like standard of conduct and lifestyle, both public and personal.

Academic Records & Transcripts:

• As Registrar, oversee the accuracy, integrity, and compliance of all student academic records.
• Manage the transcripts and report cards for current students and alumni.
• Process transcript requests, education verifications, and records releases in a timely and confidential manner.
• Ensure compliance with legal requirements related to student cumulative files and records retention.
• Input and verify transcript and academic data for new students.

Scheduling & Grade Management:

• Support the development and maintenance of the high school master schedule.
• Oversee grade reporting processes for the high school, with support for elementary and middle school as needed.
• Troubleshoot and resolve gradebook, roster, and reporting issues in collaboration with faculty and administration.

Student Information Systems & Technology:

• Serve as the primary administrator for FACTS and Family Portal.
• Manage system integrations such as Google Classroom and gradebook platforms.
• Provide user management, data integrity oversight, and technical support related to student records systems.

Compliance & Reporting:

• Verify and submit Cal Grant GPAs for eligible seniors.
• Support annual compliance reporting, including the Private School Affidavit.
• Track and input student community service hours as required.

Collaboration & Support:

• Partner with school leadership, counselors, faculty, and administrative staff to ensure accurate academic reporting and smooth operational workflows.
• Serve as a trusted point of contact for families, staff, and external institutions regarding student records and academic documentation.
• Other duties as assigned.

Requirements:

• Highly organized and detail-oriented.
• Database management experience desired.
• Excellent communication skills.

Why Join Us?

Calvary Chapel High School is dedicated to nurturing future Christian leaders. By joining our team, you'll help provide a Christ-centered education that prepares students for success in all areas of life.

We offer:

• Health, dental, and vision coverage
• 403(b) plan with 5% matching
• Company-paid life insurance, AD&D, and long-term disability
• Paid time off (PTO) and holidays

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